Photographs/Videos taken in school

PHOTOGRAPHS/VIDEOS TAKEN IN SCHOOL

CONSENT UNDER DATA PROTECTION ACT 1998

When processing information about people there are data protection principles which must be followed and the first principle states that data must be fairly and lawfully processed.

Schools are not exempt from the provisions of the Act.  This school, in common with most schools in Scotland, has in the past taken photographs and videos of pupils for various reasons in connection with their education.  It has been drawn to our attention that under the above legislation permission should be sought before taking videos or photographs of pupils.  While under the legislation a child of aged 12 can give his/her consent but as a responsible education authority we would wish to inform all parents and pupils and obtain parental consent for all children.  For children with special education needs parental consent may still be required even if he/she has reached 12 years of age.

The purpose of this letter is to ask for your permission to continue taking, displaying on school premises, and on occasion, publishing videos and photographs that may involve your child in school media and the local press for education purposes.  We have found in the past that parents were delighted to have their child's photograph taken in relation to activities he/she is involved with at school and having his/her work displayed.

Photographs and videos can be taken for a great variety of reasons.  Pupils who are involved in school ceremonies (Prizegiving, Leavers Ceremony, Sports Day, etc.) and who participate in various school functions (discos, Christmas Dances, charity events, etc.) often have their picture taken for school records, yearbooks and for display on the school premises.  Pupils who are being congratulated for academic, sport and other achievements often have their photographs taken.  When pupils are involved in excursions the school often takes photographs or videos of the event so that we have a record that we can show to those involved after the event.

In some cases, videos are taken of pupils in various classes, such as Physical Education classes, which are used as teaching tools so that pupils may watch their performance in dance and sport in order that they can learn from their experiences.  In fact, schools are sometimes required to submit videos to the Scottish Examination Board as evidence of class performance.

It is intended that your consent, if given, will cover the complete duration of schooling run by Scottish Borders Council.  If at any time in the future you wish to change your mind, I should be grateful if you would notify the school in writing of your change of decision.

R Chapman, Headteacher